Team Management
The Team plan lets organizations collaborate with shared resources, centralized account management, and seat-based billing. This guide covers everything you need to manage your team.
Plans Overview
IrukaDark offers five plans:
| Plan | Type | Team Features |
|---|---|---|
| Free | Personal | — |
| Plus | Personal | — |
| Max | Personal | — |
| Team | Organization | Full team access |
| Enterprise | Organization | Full team access |
Team features — member management, cloud-shared meeting notes, usage analytics, shared credits, and more — are available exclusively on the Team and Enterprise plans.
Each user can belong to only one team at a time. Personal plans (Free, Plus, Max) remain active alongside your team membership.
Cloud-Shared Meeting Notes
Meeting notes recorded with the AI Notetaker are automatically stored in the cloud and shared across your team.
- Cloud storage — Recordings, transcriptions, summaries, and slide snapshots are stored securely in the cloud
- Team-wide access — All team members can browse and view meeting notes recorded by anyone in the organization
- Rich content — Each note includes a markdown summary, snapshot images, and the media recording
Notes are organized per team. When you switch organizations, you see only that organization's meeting notes.
Usage Analytics
The Dashboard → Usage page gives your team visibility into how AI credits are being consumed.
Overview Stats
- This month's total — Total credits consumed in the current billing period
- This week's total — Credits consumed in the last 7 days
- Daily average — Average daily consumption over the last 30 days
Charts
- Daily usage chart — A line chart showing credit consumption day by day over the past week
- Usage by feature — A breakdown chart showing which AI features consume the most credits (chat, image recognition, image generation, audio transcription)
Usage data is organization-wide. All team members can view the usage dashboard to understand the team's consumption patterns.
Credits
Team plans use a shared credit pool. Each seat on the plan contributes a set number of credits, and all members draw from the same pool.
- Balance — View the current available credits on Dashboard → Credits
- Expiring credits — Credits that expire within 180 days are highlighted with a warning
- Purchase credits — The Owner can buy additional credit packs when the team needs more
- Usage history — Track recent credit consumption with a per-feature breakdown
Roles & Permissions
Every team member has one of three roles:
| Permission | Owner | Admin | Member |
|---|---|---|---|
| View team members | Yes | Yes | Yes |
| View usage analytics | Yes | Yes | Yes |
| Invite new members | Yes | Yes | — |
| Remove members | Yes | Yes | — |
| Change member roles | Yes | Yes | — |
| Purchase credits | Yes | — | — |
| Manage billing | Yes | — | — |
| Rename team | Yes | — | — |
| Dissolve team | Yes | — | — |
There is exactly one Owner per team. The Owner role cannot be reassigned to another member.
Role Hierarchy
Role management follows a strict hierarchy: Owner > Admin > Member.
- Owner can promote or demote any member (Admin ↔ Member)
- Admin can manage Members but cannot change other Admins or the Owner
- Member has read-only access to the team roster
Inviting Members
Owners and Admins can invite new members by email.
Open the Invite Dialog
Go to Dashboard → Team and click the Invite button.
Enter Email and Role
Enter the invitee's email address and choose a role — Member or Admin.
Send the Invitation
The invitee receives an email with a unique invitation link. Invitations expire after 7 days.
Managing Pending Invitations
From the Team page, you can:
- Resend — Send a fresh email with a new link and reset the 7-day expiry
- Copy link — Copy the invitation URL to share manually
- Cancel — Revoke a pending invitation before it is accepted
You cannot invite someone who is already a member of your team or who has a pending invitation. If the invitee belongs to another team, they must leave that team first.
Managing Members
Changing Roles
From the member list, click the more menu (⋯) next to a member to change their role. The available options depend on your role and the target member's role:
- Owner can set any member to Admin or Member
- Admin can promote Members to Admin or demote Admins to Member (only for members at a lower hierarchy level)
Removing Members
Owners and Admins can remove members from the team. When a member is removed:
- Their seat is released and the subscription quantity is adjusted automatically
- If they had a suspended personal plan (Plus or Max), it resumes
Leaving the Team
Owners and Admins can leave the team on their own. When the Owner needs to leave, the team must be dissolved first (see below).
Team Settings
Renaming the Team
Only the Owner can rename the team. Go to Dashboard → Team and click the team name to edit it (max 32 characters).
Dissolving the Team
Only the Owner can dissolve a team. This action:
- Cancels the team's Stripe subscription
- Removes all members from the team
- Resumes any suspended personal subscriptions for former members
Dissolving a team is irreversible. All members will lose access to team features immediately.
Billing
Team plans use seat-based billing. Each seat is billed individually, with a minimum of 2 seats. The subscription quantity automatically adjusts as members are added or removed — no manual seat management required.
When a user with an active personal paid plan (Plus or Max) joins a team:
- Their personal subscription is suspended (not cancelled)
- If they leave or are removed from the team, the personal subscription resumes automatically
The Owner can manage the subscription, update payment methods, and view invoices from Dashboard → Billing.